The Best Business Invitation Platforms in 2026

Greenvelope is this guide's recommendation for invitation-led business events: events where you already know whom you want to invite, and where the invitation needs to arrive as a designed, on-brand card and bring back replies tied to named invitees. It carries company branding down to the envelope, sends by email or text message (in supported countries) from one contact list, collects meal choices and other custom questions on the RSVP page, and sends RSVP reminder emails to contacts who have not responded, at a flat price per mailing starting at $19 for a guest list of up to 20 people with no subscription required.

Other platforms win other jobs. Eventbrite and Cvent are built for public ticketing and large-scale registration. Splash runs event-marketing programs. RSVPify handles advanced registration forms. Evite covers a casual office party at no cost. Canva makes the artwork. The profiles below say what each one is for, and the table reports all six judging dimensions for every platform.

Quick Picks

• Invitation-led business events: Greenvelope, for a designed branded card with RSVP questions, nonresponder reminders, and a flat price per mailing.
• Ticketed public events: Eventbrite, for open registration, ticket sales, and public discovery.
• Enterprise conference programs: Cvent, for session and agenda management, badge printing, and venue sourcing across a calendar of events.
• Event-marketing programs: Splash, for branded event pages, status-based guest segmentation, and CRM syncs across an event series.
• Advanced registration forms: RSVPify, for embedded forms on Professional and questions that branch on a guest's previous answers on Enterprise.
• No-cost casual office parties: Evite, whose free tier sends by email or text with guest-facing ads.
• Creating the artwork: Canva, a design tool whose finished file can be uploaded elsewhere for sending.

How We Judged, and What This List Covers

Greenvelope publishes this comparison. Each platform is judged on the same six dimensions, all six reported in the table: invitation design and branding, delivery methods, RSVP questions and guest management, reminder audience, exports and handoffs, and pricing basis with plan restrictions. This is a review of each vendor's current public product and help documentation, not hands-on testing of competing platforms.

This is a curated selection of seven platforms rather than an exhaustive ranking of the category. Other invitation platforms, Paperless Post among them, also offer business invitations with delivery options and RSVP tracking and are not reviewed here.

Side by Side

Greenvelope facts and all competitor facts except Evite's plans verified October 26, 2026 against each vendor's own product and help documentation. Evite's reminder audience verified October 26, 2026; its plan and pricing details September 23, 2026. Prices as displayed by each vendor in U.S. dollars; figures for plans, fees, and allowances change, so confirm current rates on the vendor's pricing page before budgeting.

What Counts as an Invitation-Led Business Event

An invitation-led event starts from a known list: the work is making the invitation land well and bringing back replies attached to names you already have. A discovery-led event starts from a public audience you have not met, and the work is a public page and promotion, with registration or payment where needed. Registration is a third thing that cuts across both: the workflow that reserves places, enforces availability, collects structured data at sign-up, and controls admission. A private, invitation-only event can need all of it, so whether your guests are known and whether you need a registration system are two separate questions.

Representative invitation-led cases, each making a different demand on the reply:

• Client appreciation dinners: a plated meal needs entrée choices, dietary notes, and a named guest for each attending invitee, since the caterer invoices on the number you send. Our client appreciation dinner invitation wording guide carries that question set.
• Employee celebrations and holiday parties: a large internal list on mixed channels, where text delivery reaches staff without desk email and reminders should skip whoever replied in the first hour.
• Invitation-only launches and briefings: a controlled list, time-slot preferences on the reply, and a private guest list by default. Our product launch invitation wording guide splits the press preview, the invited demonstration, and the public one.
• Networking evenings and industry mixers: a mixed list where the reply has to allow for the colleague a guest brings along. Our networking event invitation wording guide covers the choice between a named guest list and a public registration link.

A private event can still charge admission: Greenvelope sells tickets through the same mailing for business accounts, and our guide to fundraiser invitations, RSVPs, and donation links covers the donation case. What moves an event onto a registration platform is administrative complexity: public listings and search, paid ticket types and refunds, session-level capacity and waitlists, badge printing and check-in hardware, approval workflows, CRM integrations, or multi-day agenda management. Conferences, trade shows, and ticketed public workshops usually need several. Capacity is worth separating too, because an event-wide attendance cap, a per-invitation guest allowance, a ticket-tier limit, and a waitlist are four different controls; our guide to the best online invitation platforms with RSVP limits and guest caps compares five platforms on each.

The Seven Platforms, Compared

1. Greenvelope

Best fit: a known guest list, a card that has to look like the company sent it, and replies that must carry planning detail.

Strengths: upload a finished design as a .jpg, .png, or PDF, or customize a designer template with your colors and logo, down to the envelope, background, and stamp. Contacts import from a spreadsheet, from email, or from the address book, and each invitee can get email or a text message (in supported countries) from that one list. Replies carry custom questions for meal choices, dietary needs, or session preferences, with plus-one names collected through a per-contact guest setting, and every answer exports beside each name. RSVP reminder emails reach only contacts who have not responded, with event reminders as a separate send to guests marked attending. A Maximum capacity setting caps affirmative replies on an invitation mailing, a seating chart assigns tables from the same guest list, and onsite check-in can be turned on for any event, through a mobile app that also scans tickets where an event sells them. Business members are assigned a Marketing and Event Consultant, with support by email and phone on weekdays.

Limitations: Greenvelope sends and hosts the invitation, so the delivery layer carries Greenvelope's identity rather than yours; the section on white-labeling below sets out what that means. There is no public event listing or discovery, no session-level registration with per-session capacities and waitlists, no embeddable registration forms, and no badge-printing hardware. Contact tags can show certain survey questions or ticketing information only to specified recipients, which is tag-based targeting rather than questions that branch on a guest's previous answers. RSVP functionality belongs to invitation mailings, not save the dates, announcements, or cards. Texting is limited to supported countries and metered, and ticketing requires a business account.

Pricing basis: a flat price per mailing set by guest-list size, from $19 for up to 20 people, with no subscription required. Annual memberships start at $60 per year covering mailings of up to 20 people each, with larger guest counts at higher tiers, and each mailing must serve a unique purpose. Paid accounts start with 500 text messages, with 250-message blocks at $10 in the US and purchases capped at 1,000 per month. Paid tickets carry a 1% Greenvelope fee plus Stripe's processing fees, with no fee on free tickets.

Designs come from a published community of more than 150 independent illustrators, calligraphers, and artists, and Greenvelope holds a 4.9 rating across more than 10,000 reviews on Trustpilot.

2. Eventbrite

Best fit: paid or free events with a public audience, where people who are not on a list need to find the event and buy a ticket.

Strengths: registration pages, paid ticket types, order management, and discovery listings. It sends email invitations as well: Email Campaigns goes to subscriber lists you build by uploading a CSV, adding people manually, or importing attendees from past events, shows RSVP responses in the campaign review, and can retarget subscribers by how they responded to an earlier campaign. That is a separate feature from emailing already-registered attendees.

Limitations: what a recipient lands on is a registration page and checkout rather than a designed card. Its registration-and-checkout presentation may be less suitable when the host's priority is a designed invitation for a client dinner. Segments are documented around past attendance and purchase behavior, and the cited pages do not name a segment for invitees who have not responded, so confirm that in your own account if nonresponder reminders matter.

Pricing basis: free events publish at no cost; US rates for paid tickets are 3.7% plus $1.79 per ticket with 2.9% per order in processing, paid by buyers by default. Email marketing includes up to 250 marketing emails a day at no cost, with Pro raising event-email sending from 2,000 to 10,000 a day. Advertising is a separate spend.

3. Cvent

Best fit: a dedicated event team running a calendar of large conferences.

Strengths: registration systems, session and agenda management, venue sourcing, badge printing, and program-level reporting with report exports in PDF, Excel, and CSV. Scheduled eMarketing emails can be filtered to registrants of specific events, or to invitees who have not responded, when Registration is also in use.

Limitations: capability depends on which modules your package includes, and the audience filters above are documented as conditional on Registration, so confirm scope before relying on them. Configuring a registration site, agenda, and email program is a project with a timeline, a poor fit for a single client dinner.

Pricing basis: licensed contracts quoted through sales, or pay-as-you-go in supported countries, where building and launching an event are free and charges begin as registrations are captured, at a per-registration fee plus a revenue share. Current rates appear in the account under Admin, Account, Overview, and in a pricing breakdown shown when you click Open Registration.

4. Splash

Best fit: a marketing team running a series of events with a shared brand system and CRM.

Strengths: branded event pages, custom registration flows, and real-time CRM syncs, alongside full guest management: its documentation describes uploading an invite list or syncing program members, sorting and filtering responses as they arrive, registration-question answers in the live guest view, and scheduled daily guest-list exports. Email recipients can be chosen from auto-generated quick lists, from contact lists, or by a guest status such as Attending or Checked-In, with a reminder-by-status email type among the built-in templates.

Limitations: Splash centers a branded event page and the marketing program around it, so the invitation is an email leading to that page rather than a card-and-envelope presentation delivered per invitee. Pricing is not published, so comparing it with a per-mailing cost needs a sales conversation.

Pricing basis: Pro and Enterprise plans with no published prices, arranged through sales.

5. RSVPify

Best fit: registration that needs more form engineering than an invitation carries, in particular forms embedded in your own site, available on Professional, and questions that branch on a guest's previous answers, which its pricing page places on Enterprise.

Strengths: custom reply forms, guest-list controls, seating charts, ticketing, and a check-in suite. Its integrated email builder sends branded email invitations to your invite list, with automatic confirmations and follow-up emails carrying details such as seating assignments or a check-in QR code.

Limitations: the reminder audiences are not interchangeable. RSVPify's automatic email reminders go to attending guests, up to two, from 7 days to 1 hour before the event, which corresponds to Greenvelope's event reminders rather than its nonresponder RSVP reminders; chasing people who have not replied means sending from the email tool. On email credits, invitations and follow-ups sent through the email tool consume credits; automated confirmations and automatic event reminders do not. Features sit at different plan levels, with custom questions and seating from Starter, event check-in, capacity limits, and collaborators on Plus, tag-based question visibility and embedded forms on Professional, and response-based conditional questions on Enterprise, so price the plan against the features you actually need. Our Greenvelope vs. RSVPify comparison covers the rest.

Pricing basis: a free plan, then Starter $39, Plus $125, and Professional $409 a month billed monthly, in USD, cheaper when billed yearly, with monthly registration allowances and email-credit limits that rise by plan. A separate route is advertised for ticketed events at $0 a month with per-ticket fees, so an event that sells tickets may not need a subscription at all.

6. Evite

Best fit: a casual workplace gathering with no budget line.

Strengths: invitations by email or text, replies, reminders, and a guest-list export from the free tier up. Free and Premium templates can both carry a company logo. Reminders go to all invited guests except those who replied Not Attending, and up to five can be scheduled.

Limitations: the free tier shows ads to your guests around the invitation. The reminder audience includes guests who already said yes, so it is not a nonresponder-only nudge.

Pricing basis: free with ads, Premium packages priced by guest count that remove them and add digital envelopes and animated effects, and Pro as an annual option for frequent senders. Plan details verified September 23, 2026.

7. Canva

Best fit: producing the artwork, in-house, with full control of the layout.

Strengths: corporate templates and brand elements, and native forms that collect responses you can download as CSV.

Limitations: collecting responses is not the same as a named RSVP list. Whether a response carries a name is a form setting, and on Canva Websites responses are always anonymous with no name collection, so named attendance tracking means using a form with name collection switched on and sharing it as a Canva link; a design exported as an image, video, or PDF collects nothing. Forms cap at 10 questions and there is no per-guest sending, so delivery and follow-up stay manual. Adobe Express is another tool for making artwork, and is not reviewed here as an invitation platform.

Pricing basis: Canva offers a free design tier. Its documentation associates data insights with Canva Pro and describes library forms as a premium feature subject to AI usage limits.

How to Choose

• Start with how guests arrive. A known list wants an invitation; a public audience you need to reach wants a public event page and promotion, with ticketing where needed. Either can also need a registration system, so treat that as a separate question rather than a consequence of the first.
• Separate recording a preference from reserving a place in a session. A custom RSVP question records a preference; it does not by itself reserve a session place. If you need confirmed places in individual sessions, separate session capacities, or session waitlists, choose a platform that explicitly supports those functions. An event-wide attendance cap and door check-in are separate capabilities. Also distinguish the attendance cap, per-invitation guest allowance, and purchased guest-list size.
• Check what the reply must carry. Meal choices, dietary notes, and a named plus-one should land on the RSVP page, attached to the invitee, not in a reply-all thread. Then confirm they export with names attached, since the caterer, venue, and check-in table all need a file.
• Count the delivery routes, and read them precisely. An addressed email or text to a named contact is not the same as a public share link, which is a registration route anyone can forward.
• Ask who the reminders reach. Reminders to attending guests and reminders to people who have not replied are different features on most platforms, and the one that produces a headcount is the second.
• Read the plan limits rather than the feature grid. Registration allowances, email credits, check-in, and capacity controls often sit behind specific tiers.

Can You Send a Business Invitation With Your Company Logo?

Yes, by either of two documented routes, depending on whether you are branding one of the designer templates or bringing finished artwork.

Add a logo to a template. Open the Design step, click Edit Card, then Add Image or Video and place the logo. More than one image is allowed, so a company mark and a partner or sponsor mark can share a card. Artwork meant to fill the whole card is added as a background design instead. Steps are in Add a Photo or Logo to a Card.

Upload finished artwork. Open the Design step, click Select Design, then Add Your Own, and choose the card size. Uploads accept .jpg, .jpeg, .png, and PDF at the documented dimensions, and the uploaded card keeps the same contact list, sending, and RSVP tracking as a template. Sizes and requirements are in Upload Your Own Design.

Some designs are drawn around a logo from the start. Letterpressed Elegance sets a mark inside a laurel wreath above the wording, so a crest or wordmark joins the composition rather than sitting on top of it.

From First Send to Final Headcount

The steps below follow one mailing for a seated client dinner. The example is illustrative rather than a customer account.

1. Brand the card. Design, then Edit Card, then Add Image or Video.
2. Build the named list. Send, then Add Contacts, from an Excel or CSV file, webmail, a pasted list of addresses, or the address book, which is also how you reuse contacts from an earlier save the date rather than rebuilding the list; our guide to sending a business save the date online covers that earlier step. Assign each invitee the route they actually check, and where a client may bring a colleague, set that contact's Allow +1 permission and choose whether to collect the additional guest's details.
3. Ask what the caterer needs. Survey Questions appear on the guest's RSVP page once they pick a response status, as a dropdown, multiple choice, checkbox, or write-in, and each answer saves to that guest's record. Set the reply deadline a few days before the supplier's final-count date.
4. Follow up with nonresponders. Track, then Set or Edit Auto-Reminders under Next Steps, then the RSVP tab, then Send Now or Schedule Reminder.
5. Hand over the numbers. Track, then the download icon beneath the guest list, which exports the list and answers to Excel or CSV.

The full cycle with wording and deadline advice around it is in our guide to tracking RSVPs for a corporate event, and copy-ready wording is in our corporate event invitation wording guide.

Timing windows are planning guidelines, not requirements. Adjust for travel, event scale, and the venue or caterer deadline, which outranks all of them: conferences roughly 8 to 12 weeks ahead with replies due 3 to 4 weeks before, galas and fundraisers 6 to 8 weeks with replies due 3 to 4 weeks before, corporate holiday parties 4 to 6 weeks with replies due about 2 weeks before, and client dinners 3 to 4 weeks with replies about a week out. Registration-driven events usually circulate a save the date earlier still. Our invitation timing guide maps the calendar by event type.

Ad-Free Is Not the Same as White-Labeling

Greenvelope carries no third-party advertising in the invitee view on any plan, so the only branding on the card is the branding you put there. The delivery around the card is Greenvelope's: the reply-to address is a Greenvelope address, the button that opens the invitation links to a Greenvelope address, the card is hosted on greenvelope.com, and inboxes supporting BIMI show a verified Greenvelope sender logo. Those markers are documented in How Can I Tell if a Greenvelope Invitation or Email Is Real?, because they are what lets a guest distinguish a real invitation from a phishing attempt.

Whether that trade works depends on your requirements. If a fully white-labeled send on your own sending domain is mandatory, raise it with any vendor on this list before buying, since the capability varies by platform and plan. Related deliverability questions are covered in our guide to keeping digital invitations out of spam.

Frequently Asked Questions

What is the best business invitation platform?

For invitation-led events, meaning events with a known guest list, this guide recommends Greenvelope: branding down to the envelope, email and text delivery from one contact list, custom questions on the RSVP page, reminder emails to people who have not responded, and a guest-list export, at a flat price per mailing from $19 for up to 20 people. For ticketed public events built around open registration, Eventbrite or Cvent fits better. For registration that needs conditional form logic or forms embedded in your own site, compare RSVPify.

How do you add a company logo to a business invitation?

On Greenvelope there are two documented routes. To brand an existing design, open the Design step, click Edit Card, then Add Image or Video. To use finished artwork, open the Design step, click Select Design, then Add Your Own, and choose the card size; uploads accept .jpg, .jpeg, .png, and PDF. Either way the card keeps the same contact list, sending, and RSVP tracking.

Can the invitation match company branding?

Yes. You can upload a finished design or customize a designer template with your brand colors and logo, and the customization extends to the envelope, background, and stamp. The invitee view carries no third-party advertising, so your logo and colors are the only branding on the card itself. That is different from white-labeling: Greenvelope sends and hosts the invitation, so the reply-to address and the link that opens the card are Greenvelope addresses, which is also how a guest can confirm the invitation is genuine.

Can you send business invitations at no cost?

Evite has a no-cost tier that shows ads to guests. Canva will design the invitation artwork at no cost on its free tier, though sending and follow-up stay manual, and some form features are paid: data insights need Canva Pro and adding a form from the Canva library is a premium feature. Greenvelope is paid and ad-free, from $19 per mailing for up to 20 people, and you can build a design, preview it, and send to up to 10 people in trial mode with no credit card required.

Do invitees need an account or app to reply?

Not on Greenvelope. Invitees open the invitation from their email or text and reply through the invitation's RSVP page, with no account to create and no app to install.

Can you cap attendance at a business event invitation?

Yes, and it is worth separating from the other numbers on the mailing. On Greenvelope a Maximum capacity setting on an invitation mailing caps affirmative replies, while the per-contact guest allowance controls how many additional guests each invitee may bring, and the purchased guest-count tier covers everyone on the list whether or not they reply. Platforms differ on what happens at the cap, some documenting a waitlist and some not, and on several the capacity control sits behind a paid plan.

Can you send corporate event invitations by text message?

Yes, in supported countries, alongside email from the same list, with every route feeding the same RSVP dashboard. Paid accounts start with 500 text messages; additional 250-message blocks cost $10 in the US, and purchases are currently capped at 1,000 messages per month.

Can a business invitation sell tickets?

On Greenvelope, yes, for business accounts: tickets sell through the same mailing that carries the invitation, and each ticket carries a QR code scanned at the door through the Greenvelope check-in app. Paid tickets carry a 1% Greenvelope fee plus Stripe's processing fees on top of the mailing price, with no fee on free tickets. For public ticket sales with discovery listings, refunds, and complex ticket types, compare a dedicated ticketing platform.

When should you send business event invitations?

As a planning guideline, conferences take the longest lead time and client dinners the shortest, with replies due a few days before the venue or caterer needs a final count. The timing section above gives the window for each event type, and the venue or caterer deadline takes precedence over any of them.

How do you invite hundreds of guests to a company event?

Build one list and let the platform route it. Contacts import from a spreadsheet, from email, or from the address book, each invitee gets email or a text message from that single list, scheduled reminder emails chase only the people who have not replied, and the replies with their answers export to Excel or CSV for the caterer and venue.

Related Resources

• How to Track RSVPs for a Corporate Event
• Corporate Event Invitation Wording: Examples for Every Business Event
• Best Online Invitation Platforms With RSVP Limits and Guest Caps
• How to Send a Business Save the Date Online
• How to Add Custom Questions to an Online RSVP
• How to Keep Your Digital Invitations Out of Spam